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eLearning Center

Sharing folders over your network

Having shared folders on your network can benefit your home or business. The original pc doctor give you some tips to set it up.

If you have more than one computer and you want to easily transfer files (or print files) between computers throughout your house or office.
Main benefits to sharing files:

• Store all your music and video files on one computer and play them from there. This saves space on your computer and time in transferring all your files.
• You can access the other computers from your computer without having to constantly travel between computers to update files.
• Monitor what your staff or family members are doing by monitoring download folders or files they should be updating.

Sharing folders is a little complex, so if you’re not comfortable with the steps below it might be worth hiring a technician to set up shared folders for you. That said, if you feel like learning more about your network, have a play and see what you can accomplish.
Folders which you may want to share over your home network include:

• Music files (or the My Music Folder)
• Video files
• Work files

To share a folder on the network
1. Open Windows Explorer (by clicking Start, pointing to All Programs, Accessories, and then clicking Windows Explorer). Locate the folder you want to share. Remember that when you share a folder anyone on your network can access its contents.

2. Right click the folder you want to share and click Sharing and Security

3. Look for the Share this folder on the network check box and select it.

4. To allow other users to have complete control over the files in this folder, select the Allow network users to change my files check box. If this is selected other users will be able to add, delete and modify your files.
5. To change the name of your folder on the network, in the Share name text box, type a new name for your folder. This will not change the name of the folder on your computer.
6. Click Ok. The folder is now shared on your network.
Accessing your shared folders
Now you have shared a folder you can access it from another computer on your network.
1. Open My Computer (by clicking on Start then clicking My Computer).
2. Under Other Places on the left hand pane, click My Network Places.

3. The name of your shared folder should be present under Local Network. If it is not, then you will need to find it manually. To do this, click on the Entire Network link under the Other Places pane on the left hand side.

4. Double Click on the icon to Microsoft Windows Network
5. Double click on the icon that appears next. This is usually named MSHOME or WORKGROUP.
6. An icon should exist for the computer which has the shared file on it, double click it. Your shared directory should be in here. You can access files by opening the folder and can now use them as if they were on your local computer.
Remember, you will only be able to save changes to this location if you ticked the “allow network users to change my files” check box.